Police Property/Evidence & Records Clerk

***Please note that a complete application is available in PDF format with this post. ***

Completed Application Submission - You may submit your completed application to the Edgewood Police Department in person or by mail. Also, you are welcome to email the completed application to recruiting@edgewood-fl.gov. If selected to move forward in the process, the recruiting team will need your completed paper application. Please retain it. If you have any questions, please don't hesitate to reach out. 

JOB DESCRIPTION

POLICE PROPERTY/EVIDENCE AND RECORDS CLERK

Full job description:

Civilian, full-time, operational and administrative position that requires the maintenance of all aspects of the Property and Evidence Unit, processes Public Record requests, and provides for additional support functions of the police department under the direct supervision of the Deputy Chief of Police. Duties include ensuring proper inventory, storage, processing, security, and disposal of items of evidence and found property. Act as the Custodian of Records, including the proper storage, redactions, processing, security, and disposal of public records, including body-worn camera footage. Provides direct support for departmental accreditation. Provides clerical, fingerprinting, and other support functions as required.

Essential Duties:

• Make daily checks of evidence/found property lockers, the refrigerator for evidence, and secure evidence/found property within the evidence area.
• Complete and check submittal paperwork for evidence and found property.
• Conduct periodic inventories of the evidence unit.
• Interpret and adhere to Florida Statutes dealing with property, evidence, found property, and secure storage.
• Dispose of items of evidence, found property, and contraband articles according to standard operating procedure, when appropriate to do so.
• Testify in court on evidence handling, and procedure, if necessary.
• Transport evidence to processing facilities and turn over to proper authority using proper evidence chain of custody procedures.
• Process Public Records requests according to State Statutes.
• Maintain a professional image and professional work habits.
• Complete local records checks on individuals.
• Perform Notary Public work.
• Perform computer input, access, and retrieval.
• Administrative errands, perform related functions, and duties as directed.
• Giving directions and assistance to citizens
• Completion of advanced training courses/certifications in Property and Evidence Management and Public Records Management.

Knowledge, Skills, and Abilities:

• Must be flexible and multi-task oriented
• Working knowledge of the rules, regulations, policies, and procedures of the City and the department.
• Possess effective, comprehensive administrative skills.
• Knowledge of modern office procedures and methods, including telephone communications, office systems, and record keeping.
• Requires the ability to speak with others with poise, voice control, and confidence.
• Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions.
• Must be able to communicate effectively and efficiently in a variety of technical and/or professional manner
• Requires knowledge and application of state statutes and CFA accreditation requirements.
• Skill to use a personal computer and various software packages.
• Maintain ethical and professional behavior.
• Have excellent listening and comprehension skills.
• Ability to establish priorities, work independently, and proceed with objectives without supervision.
• Ability to handle and resolve recurring problems.
• Speak, write, and read Spanish (Preferred)

Required Qualifications:

• High School Diploma or GED.
• Pass a comprehensive background check and polygraph.
• Must possess a valid Florida Driver’s License.
• Read, write, and speak English
• Must have experience and/or training with the collection, processing, and maintenance of property and evidence.

Essential Physical Skills:

• Ability to read, write, and speak English.
• Acceptable eyesight (with or without corrections).
• Acceptable hearing (with or without hearing aid).
• Able to lift up to 15 pounds and ability to lift, carry, push, pull or otherwise move objects.
• Sitting, walking or standing for periods of time.
• Must be physically able to operate a variety of office machines and equipment, including computer, copy machine, multi-line phone system, fax machine, and specialized software.

Environmental Conditions:

• Works primarily inside an office environment.
• May require working outside

Salary and Benefits (Full Time/40-hour work week):

$41,600 - $47,840 a year*

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• $2,000 Healthcare Reimbursement
• Florida Retirement System
• Paid time off
• 10 Paid Holidays + Floating Holiday
• Holiday Bonus
• Longevity Pay